Planning a move can be both exciting and overwhelming, as well as stressful. Amidst packing boxes, sorting utilities, and updating addresses, one task you shouldn’t forget is letting your landlord know you’re moving out. In Australia, tenants are required to provide written notice when ending a lease agreement, and doing so professionally can help avoid disputes and misunderstandings in the future.
Whether you’re moving to a new suburb, city, or even just across the street, writing a clear and respectful email to your landlord is essential. This article will guide you through structuring that email and provide a sample template for your use, ensuring a smooth transition.
Why It’s Important to Email Your Landlord About Your Move
Sending a written notice is not only good manners, it’s also a legal requirement. Most tenancy agreements in Australia require tenants to provide a minimum notice period – typically 14 to 28 days for periodic leases. If you’re on a fixed-term lease, you may need to wait until the end of your contract or negotiate with your landlord for an early exit.
By sending an email:
- You create a written record of your notice
- You clarify your moving date.
- You set expectations for the final inspection and bond return.
- You give your landlord time to find new tenants.
What to Include in the Email
Here’s a simple structure to follow:
- Subject Line
Notice of Intent to Vacate – [Your Full Name], [Rental Address] - Greeting
Address your landlord or property manager respectfully, using their full name if you have it. - Introduction
State that you are writing to provide notice that you will be vacating the property. - Details of Move-Out
Please include your move-out date, specifying whether it falls under a fixed or periodic lease, and confirm that you will return the keys on time. - Request for Final Inspection
Mention that you’d like to schedule a time for the final inspection and ask for any specific cleaning or repair requirements. - Bond Information
Express your expectation that the bond will be returned after the inspection, assuming no damage is found. - Contact Details
Please provide your current phone number and forwarding address for future communication. - Closing
Thank your landlord and sign off with your full name.
Sample Email You Can Use
Subject: Notice to Vacate – Alex Brown, 22 Jacaranda Avenue, Paddington QLD
Dear [Landlord/Agent’s Name],
I am writing to provide formal notice that I will be vacating the rental property located at 22 Jacaranda Avenue, Paddington, on May 17, 2025.
As per our rental agreement, I understand that this gives sufficient notice. I will ensure the property is cleaned and all keys returned by this date.
Please let me know a convenient time for the final inspection. If there are any specific requirements for cleaning or repairs, I would appreciate it if you could let me know in advance.
I hope everything is for the full return of my bond, assuming no issues are found. You can reach me on 0433 555 789 or via this email address. My forwarding address is 9/23 High Street, Toowong, QLD.
Thanks again for the smooth tenancy over the past two years.
Kind regards,
Alex Brown
Final Moving Tip: Hire the Best Movers
Once your landlord has been informed, the next step is getting your belongings safely to your new place. If you’re relocating in or around Vancouver, we highly recommend the best movers, known for their reliability, care, and professionalism. A trustworthy moving service can make all the difference in ensuring a smooth transition.
Writing an email to your landlord doesn’t have to be a daunting task. With a bit of structure and courtesy, you can ensure a smooth departure and maintain a good rental history. Remember, clear communication goes a long way in avoiding issues and making sure your bond is returned without delay.
